USE CASE DIAGRAM: USEP PRE-ENROLLMENT SYSTEM

There is always a procedure or process that is necessary to follow in an enrollment. As a student who envision himself/herself studying in one of the most prestigious university in the Philippines, the University of Southeastern Philippines, he/she must always be alert as well as always prepared in following the different procedures in USEP's enrollment. The use case diagram shown below describes the flow of the pre-enrollment process in USEP.

 

Brief Use Case Description

USE CASE: Requirements

 
Before getting the admission form, a student must first prepare the necessary requirements needed such as high school card (grades). He must submit it to the University Guidance and Testing Office or UGTO.

USE CASE: Admission

After checking the requirements and if there is no problem at all, the UGTO officer in charge will now give the admission form, to be fill up by the student.

USE CASE: Payment

Payment for examination is necessary in the pre-enrollment process. The student will pay the necessary amount in the cashier after filling up the admission form, to be able to take the entrance examination. 

USE CASE: Examination

After paying for examination, the student will now be ready for examination. Usually, a student will be scheduled on a certain date where he can take the examination. But sometimes, if there are a lot of students who want to take the test, a student will take the exam a few minutes or few hours after paying for the examination. The students who are ready to take the examination are divided into groups. For instance, in a room, there are 30 students who will take the exam together. Each room is assigned with one examiner who will facilitate the exam. 

USE CASE: English Bridge

English bridge examination is given by the UGTO to those students who will not be able to pass the passing grade or percentage in the English part of the examination. A student will need to have at least 75 percent in his English to prevent taking the English bridge exam. Nonetheless, a student will take the English bridge exam if he fails to pass the 75 ratings. The English Bridge has a 10-day class before conducting the exam. 

USE CASE: Interview

The students will go to their respective colleges. Each of them will be interviewed by the faculties of their colleges. One student will be asked by one faculty only. Different questions will be asked and the students' answers will be rated by the faculties. 

USE CASE: Medical Exam

A medical exam is very important in the pre-enrollment process since this process will test how healthy the students are and their capability to adjust and take the college life. The medical examination is conducted in USEP clinic. 

USE CASE: Payments

Students need to pay the fees in Obrero Campus Student Council (OCSC), Headlight (the official newspaper/publication of USEP), and in their respective Local Councils. Students must secure the receipts because these will be part of the requirements for the enrollment proper.

USE CASE: Advising

Each course and each level is assigned to different advisers. The assigned adviser will evaluate the students one by one and checked if the requirements for enrollment are complete. After that, if there is no problem, the students will be given Pre Registration Form (PRF), where they will jot down the subjects that they can take for the semester (including the subject code, subject description, scheduled time and room).